A07: PUPIL ATTENDANCE POLICY
Regular attendance is central to raising standards and attainment
and helps to ensure that all pupils can fulfil their potential. Hence, pupils
need to attend school regularly to benefit from their education. Missing out on
lessons leaves children vulnerable to falling behind. Children with poor
attendance tend to achieve less in both primary and secondary school.
Admission and Attendance
Edison Global Academy has
an admission register and an attendance register. All pupils, regardless of
their age, are placed on both registers.
This contains the personal details of every pupil enrolled in Edison
Global Academy , along with the date of admission or re-admission to the
school, information regarding parents and details of the school last attended.
First Day of Attendance:
Edison Global Academy enters pupils on the admission register and
attendance register from the beginning of the first day on which it has agreed
or been notified, that the pupil will attend the school. For most pupils, the
expected first day of attendance is the first day of the academic year. If a
pupil fails to attend on the agreed or notified date, Edison Global Academy is liable to establish the reason for the
absence and mark the attendance register accordingly.
from the Admission Register:
Edison Global Academy reserves the right to delete a pupil from the
admission register (i.e. for non-payment of school fees), but not before the
school has given timely notice to the parents and the Supreme Council of
of the Admission Register and Attendance Register:
Every entry in the admission register and attendance register must
be preserved for a period of three years after the date on which the entry was
b. Attendance Register: Attendance registers are relevant to all pupils
enrolled at Edison Global Academy .
safeguarding and educational reasons, schools must follow up all unexplained
and unexpected absence in a timely manner.
The Qatar MOE expects that unexplained absences are checked up on every
day. Each school will have in place a procedure outlining the process and
timeline it uses to follow up on these unexplained and unexpected absences.
School also need in place a procedure for following up on students who are
3. Edison Global Academy Procedure
Teachers are responsible for completing attendance registers during the first
period. The names and details of pupils who join or leave the school will be
included or deleted from the Attendance Register (as well as the Admission
school reports the following attendance issues to the MoEHE:
- 3days of unauthorized absence
- Deletion from the school register when the
next school is not known.
Each attendance register will include the following information:
- details of the pupil’s class/level/form/tutor
- whether a pupil is present, absent or late on
any given day
about authorised or unauthorised absence and correspondence between home and
school, is to be kept in each student’s correspondence file/or electronically.
The register will be automatically backed up.
will be provision for the register to be stored for at least 3 years.
class teacher and the Administration officer will be responsible for noting
when students have unexplained or unauthorized absences. When this reaches the
period as noted on each school’s procedure, the Administration officer will
follow up by contacting the parents/caregivers for an explanation. Any ongoing
issues that arise will be addressed with either the student’s parents and/or
with the MoEHE. Any Phone calls will be minuted, and any correspondence in
written form, will be placed in the pupil file. Information gained through
phone calls or digital will also be noted in a written form and filed in the
Attendance Register Entries:
Each school will have a written procedure stating how to use and
advising how entries will be made on the digital register used by that school.
- Attendance totals should be completed daily
- The administration assistant will publish an
‘absent pupils’ list and will do the following:
i. ascertain the reason
ii. ensure the proper safeguarding action is taken
iii. identify whether the absence is approved or not
- In the event of a fire, the class
teacher/staff member the school procedure indicates will take a hard copy
of the class roll, with absences noted, to the assembly point.
- The register is an important legal document
and the records are open to inspection by the appropriate authorities
Minimum Attendance for Students:
For all pupils to pass one academic year, Edison
Global Academy stipulates a minimum
attendance of 85% of teaching days throughout
the three terms (see also Pass/Fail